Starting a Local Alumni Association

Starting a Local Alumni Association

Local Alumni Associations are a great avenue for Alumni to continue to connect and provide service to the fraternity. If you are interested in finding out what LAAs are near you please check out our directory (https://kkpsiaa.kkytbsonline.com/laa_directory/) However, please feel free to reach out to our LAA Director (laa@kkpsi.org)  at any time. Provided below are some guidelines to starting an LAA.

WHY FORM AN ALUMNI ASSOCIATION

  • You have a desire to continue serving college and university bands
  • You are looking for organized ways to continue to give back to chapters or college and university bands
  • You are looking to make new professional connections
  • You are looking for other individuals that want to advocate for music
  • You want to meet new people with a shared love for Kappa Kappa Psi
  • You want to reconnect with alumni of Kappa Kappa Psi

LAA MEMBERSHIP GUIDELINES

  • Minimum of five Kappa Kappa Psi alumni, life or honorary members
  • Minimum of one officer.  All officers must be members of the Kappa Kappa Psi Alumni Association
    • General officer duties:
      • President: runs meetings, authority who speaks for the association, main contact with the Alumni Association
      • Secretary: takes minutes, records membership information, compiles reports
      • Treasurer: addresses all financial issues, prepares budget and financial reporting
  • Chapter affiliated local alumni associations must have approval from the Director of Bands and Chapter Sponsor of affiliated chapter.
  • All brothers who join a local alumni association must be in full and regular standing with the National Fraternity as reviewed by the National Headquarters
    • Membership in the Kappa Kappa Psi Alumni Association is encouraged, but not required except for those brothers serving as LAA officers.

Overview of the LAA Application Process

  1. You can apply to be an LAA at any time
  2. We highly encourage reaching out to the LAA director before you submit your LAA Application
  3. The application to form an LAA is the same as the annual report that LAAs submit.  It is online at https://tinyurl.com/KKPsiLAA-Renewal
  4. The due date of the application has been changed to June 15th to ensure that adequate time is afforded between renewal in the National Alumni Association (June 1st) and submission of your report
  5. For Chapter based LAAs, there is no need to gain approval from your DoB/Sponsor before the report is submitted. Once the report is submitted your DoB/Sponsor will be emailed by the LAA Director  with the completed report and asked to approve your association
  6. A Google Drive folder will be shared with your association shortly after applying. In this folder there will be
    1. A membership roster (That will need to be submitted shortly after your report)
    2. A google form that can be used by your LAA to ascertain all information for the roster. We ask that you keep columns A thru Q, but you may add any additional columns you need(Note: Columns A thru C are hidden and not all information is required of every member)
    3. A copy of your LAAs report and roster from last year
    4. A blank event report form that you can use to document your events. The AABOD would greatly appreciate if your LAA documented your events using this form so that they can be used as a resource for other LAAs. Additionally, the AABOD may request that you fill out this form at any time
    5. A blank and example budget that you can use for tracking your finances
    6. For the time being an example folder is provided at: https://tinyurl.com/KKPsiLAA-LAA-Folder
  7. Once the LAA Application and roster are received, the LAA Director will begin to review the membership Roster to ensure that membership requirements are met
    1. Following approval of the Roster, the application will be sent out to the AABOD for review.
    2. The AABOD will review the LAA application within one (1) week. At anytime, the AABOD reserves the right to contact the applying LAA with feedback and ask for the LAA application to be resubmitted or other information to be provided.
  8. New LAAs shall be approved by a majority of AABOD directors.
    1. Once approved, LAAs will be contacted shortly by the LAA Director notifying them of their status and providing them with any additional feedback from the AABOD as well as a copy of the EIN for banking/tax purposes.
  9. Additionally, An initial draft of our resource google drive is now live.This may help your LAA in its early stage as it contains general guidance (e.g. Bank Account Guidance)  and some example event report forms.
    1. The drive is currently at: https://tinyurl.com/KKPsiLAA-Resources

Please let us know if you have any questions, comments, or concerns by reaching out to our LAA Director (laa@kkpsi.org)